Saving/backing up data

If you have installed the CD-ROM and are using the Employer/Employee database you can save the information stored in the database (employer and employee details, saved forms, P11 calculations etc) by following the steps shown below.

If you are using the P11 calculator to work out and record your wages we recommend that you save the data regularly.

You can backup data and save it onto Floppy disc, CD-ROM or USB memory stick.

We recommend that you backup the data after each pay period and keep it separate from the computer.

You can do this either on a disc or on a server.

To find the data folder that you will need to backup, you will need to find the installation folder 'Employer CD-ROM 2007'. On a standard installation you will find this using the following steps:

  • My computer
  • Local Disc (C:)
  • Program Files
  • HMRC
  • Employer CD-ROM 2007

For the 2008 CD-ROM the path is:

  • My computer
  • Local disc (C:)
  • Program Files
  • HMRC
  • Employer CD-ROM 2007

(Please note these instructions refer to the original default installation folder of the CD-ROM. Customised installations may result in files being held in a different location)

Copy the folder named ‘Data’ to your chosen means of backup. (To copy, right click the folder and select 'Send to')

If you need to restore this backup simply replace the data folder with your backup version.

If you need to restore this backup and you have lost or deleted the Employer CD-ROM, Employer CD-ROM 2007 (or 2008 for 2008 -2009 data) and replace the data folder with your backup version. (Right click the saved folder and select copy, then open 'Employer CD-ROM 2007' (or Employer CD-ROM 2008 if using the latest disk) folder and right click into an empty area. Then select 'Paste'. You will see a message telling you that a file with this name already exists and asking if you wish to replace the existing files. Select 'Yes to all')

P11 Calculator only backups

If you only wish to save details from the P11 calculator you do not need to save the whole 'Data' folder. Instead, follow the steps shown above and open the 'Data' folder. Copy the file named 'empcd.v12' onto your chosen means of backup. (Right click the file 'empcd.v12 and select 'Send to') If you need to restore the information, simply replace the 'empcd.v12' file with the saved version.

If you have had to reinstall the 2007 CD-ROM (or 2008 CD-ROM if using the 2008 disk) , the 'empcd.v12' will not yet exist in the 'Data' folder. Simply copy the saved file 'empcd.v12' into the 'Data' folder. (Right click the saved file 'empcd.v12' and select 'Copy'. Then right click into an empty area of the 'Data' folder and select 'Paste')

Technical support

If you have problems using the CD-ROM or if you have technical queries, telephone our Online Services Helpdesk or you can email Online Services.