PAYE Online for Employers: technical specifications
These user guides are in PDF format. To view these documents you need to use a PDF file viewer such as Acrobat Reader
| Name | Description | Version |
Version date |
|---|---|---|---|
| Internet Service Technical Pack for Software Developers | Test Data and Technical Specifications for Software Developers | - |
- |
| Name | Description | Version |
Version date |
|---|---|---|---|
| Design specification for computer-printed form P45 (PDF 177K) (starter and leaver details) | This guidance is for software developers and covers the computer-printed (by non-impact printer) version of form P45 parts 1A, 2 and 3 after
part 1 has been filed online. This version can be used now and we would urge you to always implement the latest version when updating your software products, this will ensure maximum compatibility across the P45 stationery range. Any further updated specifications will appear on this page. |
4 |
December 2008 |
| Design specification for computer-printed form P45 (PDF 163K) (starter and leaver details) | This guidance is for software developers and covers the computer-printed (by non-impact printer) version of form P45 parts 1A, 2 and 3 after part 1 has been filed online. This specification is an update to provide further clarification to the earlier version (particularly around the use of intermediate font sizes). This form must not be printed-off, used by employers, or given to employees before mid-October 2008. | 3 |
October 2008 |
Some of these documents are available as compressed files to make downloading them faster.
Download this zipped file to detach all the items listed below or download the individual files you require from the following list.
| Name | Description and message version number | Document issue no. |
Document issue date |
|---|---|---|---|
| P45(1) (PDF 791K) | Message Implementation Guidelines for using EDI to exchange the form P45(1) leaver notification with HMRC using the P45PT1 message version 6.0. | 1.1 |
24 December 2009 |
| P45(3) (PDF 883K) | Message Implementation Guidelines for using EDI to exchange the form P45(3) starter notification with HMRC using the P45PT3 message version 6.0 | 1.0 |
24 December 2009 |
| P46 (PDF 660K) | Message Implementation Guidelines for using EDI to exchange the form P46 starter notification with HMRC using the P46 message version 6.0 | 1.0 |
24 December 2009 |
| PENNOT (PDF 852K) | Message Implementation Guidelines for using EDI to exchange the P46(Pen) with HMRC using the PENNOT message version 6.0 | 1.0 |
24 December 2009 |
| P46Exp (PDF 646K) | Message Implementation Guidelines for using EDI to exchange the form P46Expat notification with HMRC using the P46Expat message version 6.0 | 1.2 |
25 November 2008 |
| P14 2008-2009 (RTF 2.6MB) | Message Implementation Guidelines for using EDI to exchange the form P14, for the 2008/2009 tax year, with HMRC using the P1409 message version 1.0 | 1.0 |
15 October 2007 |
| P14 2009-2010 (PDF 1MB) | Message Implementation Guidelines for using EDI to exchange the form P14, for the 2009/2010 tax year, with HMRC using the P1410 message version 1.0 | 1.3 |
10 December 2009 |
| P14 2010-2011 (PDF 1.MB) | Message Implementation Guidelines for using EDI to exchange the form P14, for the 2010/2011 tax year,
with HMRC using the P1411 message version 1.0 P1411 GFF sample (TXT 3.30K) P1411 EDIFACT sample (TXT 1.51K) |
1.2 |
10 December 2009 |
| P6 P6B P9 (RTF 295K) | Message Implementation Guidelines for using EDI to exchange the Tax Code Change forms P6, P6B and P9 with HMRC using the MOVDED message | 1.0c |
03 June 2004 |
| WNU (RTF 283K) | Message Implementation Guidelines for using EDI to send works number information to HMRC using WNU message version 3.0. | 1.0b |
13 May 2003 |
| SL1/SL2 (RTF 302K) | Message Implementation Guidelines for using EDI to exchange student loan forms SL1 and SL2 with HMRC using the MOVDED message | 1.0c |
03 June 2004 |
| P35 2008-2009 (RTF 2.7MB) | Message Implementation Guidelines for using EDI to exchange the form P35, for the 2008/2009 tax year, with HMRC using the P3509 message version 1.0 | 1.0 |
15 October 2007 |
| P35 2009-2010 (PDF 1MB) | Message Implementation Guidelines for using EDI to exchange the form P35, for the 2009/2010 tax year, with HMRC using the P3510 message version 1.0 | 1.0 |
20 January 2010 |
| P35 2010-2011 (PDF 1MB) | Message Implementation Guidelines for using EDI to exchange the form P35, for the 2010/2011 tax year,
with HMRC using the P3511 message version 1.0 P3511 GFF sample (TXT 2.77K) P3511 EDIFACT sample (TXT 1.35K) |
1.2 |
10 December 2009 |
| P38A (2008-2009) (RTF 1.5MB) | Message Implementation Guidelines (MIG) for using EDI to exchange the form P38A, for the 2008/2009 tax year, with HM Revenue & Customs using the P3809 message version 1.0. | 1.0 |
15 October 2007 |
| P38A (2009-2010) (PDF 217K) | Message Implementation Guidelines (MIG) for using EDI to exchange the form P38A, for the 2009/2010 tax year, with HM Revenue & Customs using the P3810 message version 1.0. | 1.0 |
10 September 2008 |
| P38A 2010-2011 (PDF 524K) | Message Implementation Guidelines for using EDI to exchange the form P38A, for the 2010/2011 tax year,
with HMRC using the P3811 message version 1.0 P3811 GFF sample (TXT 1.88) P3811 EDIFACT sample (TXT 697B) |
1.1 |
10 December 2009 |
| P46(CAR) (RTF 2.03MB) | Message Implementation Guidelines for using EDI to exchange the form P46(CAR) with HMRC using the the P46(CAR)08 message version 2.0. | 1.0 |
18 October 2007 |
| P46(CAR) version 3 (PDF 371K) | Message Implementation Guidelines for using EDI to exchange the form P46(CAR) with HMRC using the P46CAR
message version 3.0 P46(CAR) GFF sample (TXT 8.66K) P46(CAR) EDIFACT sample (TXT 2.91K) |
1.1 |
24 August 2009 |
| P11D 2008-2009 (PDF 666K) | Message Implementation Guidelines for using EDI to exchange the form P11D with HMRC using the P11D08 message | 1.0 |
12 September 2008 |
| P11D 2009-2010 (PDF 2.0MB) | Message Implementation Guidelines for using EDI to exchange the form P11D, for the 2009/2010 tax year,
with HMRC using the P11D10 message version 1.0 P11D10 GFF sample (TXT 14K) P11D10 EDIFACT sample (TXT 7K) |
1.0 |
27 July 2009 |
| P11D(b) 2008 - 2009 (PDF 159K) | Message Implementation Guidelines for using EDI to exchange the form P11D(b) with HMRC using the P11D(b)08 message | 1.0 |
12 September 2008 |
| P11D(b) 2009-2010 (PDF 440K) | Message Implementation Guidelines for using EDI to exchange the form P11D(b), for the 2009/2010 tax
year, with HMRC using the P11DB10 message version 1.0 P11DB10 GFF sample (TXT 1.37K) P11DB10 EDIFACT sample (TXT 575B) |
1.0 |
27 July 2009 |
* This document will take approximately 10 minutes to download. You may wish to save it to the hard disk of your computer and open it from there.
| Name | Description | Version |
Version date |
|---|---|---|---|
| MT3 (PDF 345K) | Requirement for reporting new or amended Pay and Pension numbers to EDS on magnetic media. | - |
December 2005 |
| CA51/52 (2005) (PDF 444K) | Submitting Year End Returns on Magnetic Media - Technical Guide - PAYE, Income Tax & National Insurance. | 1 |
April 2005 |
| CA51/52 (2006) (PDF 711K) | Submitting Year End Returns on Magnetic Media - Technical Guide - PAYE, Income Tax & National Insurance | 1 |
April 2006 |
| CA51/52 (2007) (PDF 348K) | Submitting Year End Returns on Magnetic Media - Technical Guide - PAYE, Income Tax & National Insurance | 1 |
April 2007 |
| CA51/52 (2008) (PDF 348K) | Submitting Year End Returns on Magnetic Media - Technical Guide - PAYE, Income Tax & National Insurance 2008-2009 | 1.2 |
November 2008 |
| CA51/52 (2009) (PDF 365K) | Submitting Year End Returns on Magentic Media - Technical Guide - PAYE, Income Tax and National Insurance | 1.0 |
November 2008 |
| EEC1 (P11D) 2008-09 (PDF 519K) | Expenses and Benefits Returns on Magnetic Media | 1.1 |
January 2009 |
| EEC1 (P11D) 2009-10 (PDF 327K) | Expenses and Benefits Returns on Magnetic Media | 1.0 |
March 2009 |
| Name | Description | Version |
Version date |
|---|---|---|---|
| PAYE Tax Table Routine (PDF 333K) | This specification is aimed at software developers and employers with computerised payroll | 12 |
July 2009 |
| PAYE Nominal Taxable Pay Tables G - Free of Tax (PDF 1.5MB) | This specification is aimed at software developers and employers with computerised payroll packages. | 2.2 |
September 2008 |
| Collection of Student Loans (PDF 98K) | This specification caters for the collection of Student Loans. Useful to Software Developers and employers with in-house computerised payroll systems. | 1.0 |
April 2006 |
| SAP, SPP, SMP changes document (PDF 76K) | Important amendments to the Statutory Payment specifications and IR Values. | 2.0 |
December 2002 |
| Statutory Adoption Pay (PDF 152K) | This specification is aimed at software developers and employers with computerised payroll | 1.2 |
December 2002 |
| Statutory Adoption Pay (193K) | This specification is aimed at software developers and employers with computerised payroll | 2.1 |
January 2007 |
| Statutory Paternity Pay (adoption) (PDF 152K) | This specification is aimed at software developers and employers with computerised payroll | 1.4 |
September 2003 |
| Statutory Paternity Pay (adoption) October 2006 (PDF 198K) | This specification is aimed at software developers and employers with computerised payroll | 2.0 |
October 2006 |
| Statutory Paternity Pay (birth) (PDF 164K) | This specification is aimed at software developers and employers with computerised payroll | 1.4 |
September 2003 |
| Statutory Paternity Pay (birth) October 2006 (PDF 204K) | This specification is aimed at software developers and employers with computerised payroll | 2.1 |
March 2008 |
| Statutory Sick Pay (SSP) (PDF 48K) | This Specification is aimed at software developers and employers with computerised payroll | 1.3 |
April 2002 |
| Statutory Sick Pay (SSP) October 2006 (PDF 166K) | This Specification is aimed at software developers and employers with computerised payroll | 2.0 |
October 2006 |
| Statutory Sick Pay (SSP) October 2008 (PDF 158K) | This Specification is aimed at software developers and employers with computerised payroll | 3.0 |
October 2008 |
| SSP Change Document (PDF 6K) | This specification change document is aimed at software developers and employers with computerised payroll | 1.0 |
April 2002 |
| Statutory Maternity Pay (SMP) (Cover Note) (PDF 167K) | This specification is aimed at software developers and employers with computerised payroll | 1.2 |
December 2002 |
| Statutory Maternity Pay (SMP) October 2006 (PDF 303K) | This specification is aimed at software developers and employers with computerised payroll | 2.0 |
October 2006 |
| Working Tax Credits (PDF 132K) | This specification is aimed at software developers and sets out the new calculation formulae for Working Tax Credits. | 2.1 |
May 2003 |
| NI Guidance for Software Developers - 2010-11 (PDF 2.5MB) | This document sets out examples of NI calculations using the 2010-2011 earnings rates and limits and is designed as an aid for software developers. | 1.0 |
December 2009 |
| NI Guidance for Software Developers - 2009-10 (PDF 864K) | This document replaces the Supplement to NI Guidance for Software Developers 2003+ issued in November 2007. It sets out examples of NI calculations using the 2009-2010 earnings rates and limits and is designed as an aid for software developers. | 1.0 |
December 2008 |
| NI Guidance for Software Developers for 2003+ (PDF 577K) | This document sets out the new calculation formulae for NI Changes for 2003 onwards. Some amendments have been made to the document, revision date July 2003. | 1 |
July 2003 |
| Supplement to NI Guidance for Software Developers for 2003+ (PDF 856K) | This document supplements the NI Guidance for Software Developers for 2003+ issued in July 2003. It sets out examples of NI calculations using the 2004/2005 earnings levels and rates and is designed as an aid for software developers. | 2.1 |
February 2004 |
| Supplement to NI Guidance for Software Developers for 2003+ (PDF 213K) | This document supplements the NI Guidance for Software Developers for 2003+ issued in July 2003. It sets out examples of NI calculations using the 2005/2006 earnings rates and limits and is designed as an aid for software developers. | 3.1 |
December 2004 |
| Supplement to NI Guidance for Software Developers for 2003+ (PDF 343K) | This document supplements the NI Guidance for Software Developers for 2003+ issued in July 2003. It sets out examples of NI calculations using the 2006/2007 earnings rates and limits and is designed as an aid for software developers. | 4.1 |
December 2005 |
| Supplement to NI Guidance for Software Developers for 2003+ (PDF 262K) | This document supplements the NI Guidance for Software Developers for 2003+ issued in July 2003. It sets out examples of NI calculations using the 2007/2008 earnings rates and limits and is designed as an aid for software developers. | 5.1 |
January 2007 |
| Supplement to NI Guidance for Software Developers 2003+ (PDF 234K) | This document supplements the NI Guidance for Software Developers for 2003+ issued in July 2003. It sets out examples of NI calculations using the 2008/2009 earnings rates and limits and is designed as an aid for software developers. | 6.1 |
November 2007 |
| NI Guidance for Software Developers for 2002/2003 (PDF 304K) | This specification sets out a new calculation format for National Insurance Contributions (NICs) and clarifies some points on Statutory Maternity Pay (SMP) and Statutory Sick Pay (SSP) | - |
November 2001 |
| NI Guidance for Software Developers for 2002/2003 - Supplement (PDF 448K) | This document supplements the 'NI Guidance for Software Developers 2002/2003' issued in November 2001and sets out examples and rates of NI calculations designed as an aid for software developers. | - |
December 2001 |
| NI Guidance for Software Developers for 2001/2002 (PDF 144K) | This specification sets out a new calculation format for National Insurance Contributions (NICs) and clarifies some points on Statutory Maternity Pay (SMP) and Statutory Sick Pay (SSP) | - |
February 2001 |
| NI Guidance for Software Developers - Supplement (PDF 133K) | This document supplements the 'NI Guidance for Software Developers' issued in September 1998 and sets out examples of NI calculations designed as an aid to for Software Developers | - |
February 1999 |
| NI Guidance for Software Developers (PDF 84K) | Amendment Sheet | - |
November 1998 |
| NI Guidance for Software Developers (PDF 334K) | This specification sets out a new calculation format for National Insurance Contributions. | - |
September 1998 |
