Gift Aid claims for sponsored events

Gift Aid claims for sponsored events follow a slightly different procedure, as follows:

  • You must make the claim separately from any other repayment claim.
  • You must make a separate claim for each sponsored event.
  • You still need to complete claim R68 claim form (PDF 212K)
  • The sponsorship form(s) your participants use can be used as the schedule(s) to the R68 claim.
  • Or, you can combine just the Gift Aid donations from all the sponsor forms onto a single schedule to submit with your claim form. But, you must still keep all of the original sponsor forms available for audit.

Sponsorship form design

The sponsorship form doubles as a schedule to your repayment claim and a modified Gift Aid declaration so it is important to include the correct information on the form.

The sponsorship form must contain the following:

  • The name of your charity.
  • A Gift Aid declaration.
  • A column containing a checkbox for the donor to tick, indicating that they want their donation to be treated as a Gift Aid donation and understand what the Gift Aid declaration means.
  • A note about tax to cover the Gift Aid donation.

Model sponsorship form (template)

There is no official form available for sponsored events but we do provide a Model Gift Aid Sponsorship Declaration Form (PDF 17K) , which your charity can adapt to suit particular events. (You can also download this from our forms section.)

Rules for sponsorship declaration form completion

You can only claim Gift Aid on specific donations where the sponsorship form has been correctly completed.

Donors who want their contribution to be treated as a Gift Aid donation must:

  • Give their full name (Nana, Uncle Fred etc are not sufficient).
  • Give their home address, as a minimum their house name/number and their full postcode.(we accept that some donors, e.g. in the workplace, may not want to give their full home address)
  • Tick the column to indicate that they understand the requirements of Gift Aid.

Avoiding errors when making a claim

To ensure that your claim isn’t returned for correction, please read the Charity repayment claims: avoiding common errors page.